2020/24/IC Local Security Assistant, CSG


Generic Title:

  Local Security Assistant, CSG


IC Vacancy Notice:



Band A2

Posting Period:

  2020/02/14 to 2020/02/28

Duty Station:

Montreal, Canada

Starting Date:


As soon as possible

Position Level (Grade)
ICAO Duty Station
Closing Date
ABW Post Reference
2020/_/IC (WO AD063)

  Function 1 (incl. Expected results):                                                                                                                                             

Security Assistant:

  • Assists the Security Officer (SO) in collecting, updating and communicating information regarding the security situation in the Area of Responsibility (AoR);


  • Liaises and coordinates, as appropriate, with the host government security organizations and/or personnel, including national and local provincial authorities, military, and police officers, as well as non-governmental organizations in the area of operation;
  • Helps to assess the security situation at the duty station and ensures adequate gathering and verification of security information that may be required for a proper analysis of the situation by the Security Officer (SO);
  • Communicates information on security to the heads of United Nations agencies and provides host country security advice to SO;
  • Maintains regular contacts with Security Focal Points of UN agencies;
  • Provide technical and administrative assistance at Security Management Team (SMT) meetings;



  • Assist the Canada Security Management Team by contributing to planning, implementation, evaluation of effectiveness of security planning, security operations and implementations of measures aimed at improving staff security and conduct of UN programme activities.
  • Supports the SO with the monitoring of security measures implementation as recommended in the Security Risks Management (SRM) process for the (AoR);
  • Assists in reporting security incidents affecting ICAO and UN System staff, offices and assets;
  • Assists in the response to crisis events and security incidents.
  • Assists in monitoring the implementation of the Residential Security Measures and office safety and security preparedness;
  • Provides support in conducting security evaluations and provides advice on security measures for residences (Residential Security Measures - RSM) of ICAO/UN staff, as well as on latest trends and threats to staff safety and security;
  • Establishes and maintains warden system and keeps update of information related to ICAO/UN offices and residences;
  • Performs any other duties as may be assigned.


  Function 2 (incl. Expected results):                                                                                                                                            

Administrative Assistance:

  • Provides general administrative assistance to the Security Officer (SO);
    • Maintains routine and confidential correspondence files/documents;
    • Maintains a database on contact details in relation to host country security authorities;
    • Arranges appointments, receives visitors, places and screens telephone calls and answers queries with discretion, and takes minutes and/or notes at meetings.
  • Assists in maintaining the Security Plan(s), including updating staff lists;
    • Helps in the preparation and review of the ICAO/Canada Security Plan(s);
    • Supports actions during the implementation of the ICAO/Canada Security Plan(s), as required.
    • Assists in the preparation of security reports, such as the Security Incident Reports and the security and risk Assessments.


  Function 3 (incl. Expected results):                                                                                                                                            

Training and Reports:

  • Provides support in organizing and conducting security training courses on security awareness and preparedness;
  • Provides security orientation to newly assigned ICAO staff members.
  • Conducts security briefings, as required.
  • Assist in conducting security surveys and assessments.





Secondary education is required. University Degree is desirable.

Additional training on safety and security in the UN Security Management System would be an asset.


  Professional experience                                                                                                                          


  • A minimum of 6 years of experience in security, preferably in the military or police context or related field of work is required.
  • Ability to write clearly and concisely and strong communication and advocacy skills.
  • Knowledge of security risk management combined with background in emergency or disaster operations.
  • Ability to produce assessments, reports, and other papers on security issues; ability to produce reports and papers on technical issues.
  • Solid computer skills (MS Word, Excel, Access and PowerPoint).
  • Knowledge of host country safety codes.


  • Prior experience with the UN system or an international NGO is desirable.
  • Knowledge of Satellite Phone communications.
  • Experience in diplomatic security and protection is considered an asset.




Essential: Fluent reading, writing and speaking abilities in English and French.

Desirable: A working knowledge of any other language of the Organization (Arabic, Chinese, Russian, Spanish).



Creativity: Ability to actively seek to improve services, offer new and different options to solve problems/meet client needs, and promote and persuade others to consider new ideas.


Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailor’s language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.


Planning and Organizing: Demonstrated ability to establish priorities and to plan, coordinate and monitor his/her own work plan with minimum supervision. Ability to work under pressure or in crisis situations. Availability to travel within the area of responsibility (AoR).


Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; ability to listen and work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.